West Campus - Media Services - Graphic Design

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General Information

Please fill out and submit this form with as much detail as possible, this will help us fulfill your design request in a timely and accurate manner. Our goal is to take your vision and create the best piece possible.
In order to better serve you, please submit your request with a minimum of 15 business days.
Use our Special Event Request form for any additional Audio/Visual needs
UPDATE Please be aware that we are not allowed to post "Flyers" or images with text to our Social Media platforms. For Social Media, please use our new Social Media Form. If you have any questions about this, please contact our help-desk at WestHelpDesk@mdc.edu and someone will reach out as soon as possible.
UPDATE Please be aware that we are not allowed to Post "Flyers" or images with wording to our Newsletter or mass emails. This is a violation of ADA compliance. For Mass Emails, please use our new Mass Email Communication Form.

I read and understood all of the above*

Yes

Important Terms

Design: Any composite of text, copy, images, and illustrations created by us

Flyer: A design oriented for physical printing either as 1-per-page (8.5"x11), 2-per-page (5"x8"), or 4-per-page (4"x5")

Poster: A design for physical printing oriented and sized 24" x 36"

Digital Display or Digital Ad: A design created in Landscape orientation for use on the Digital Signage around campus (formally known as a "Plasma Ad")

Client Information

First Name*

Last Name

Phone*

Email*

Department*

Room Number

Event Information

Title of Event*

How do you refer to the event?

Event Information - Written Copy you want in the body of your design

Date of Event / Deliver-by Date*

Time of Event

Event Location

Date to Post

One Drive or Google Drive link to additional logos and High Quality images

If you have any additional logos, please link them here

Our system indicates that your request falls after our suggested cut-off time of 15 days. We strive to provide the best quality service, but we can only do so with ample planning and preparation. Because this is a “rush” request, we cannot guarantee the quality of our work. Please follow up with a member of our media team for more information.

Expiration Date

If you are designing your own signage,
please follow at least these beginner design standards or use template provided:

Leave a bleed margin of 1/4" or 18px from the edge of the graphic. This area should have no text.
Please do not use more than 2 different fonts.
Do not use fonts that are difficult to read. Stick to the basics.
Make sure all your words and lines are sufficiently spaced.
Make sure all images used are free of copyright and watermarks. (Here's a good resource)
Keep your design simple and not too cluttered. It's better to design based on "ease of readability", and not whether it looks "fun and colorful".
Do not stretch or disproportionately shrink any images.
Emphasize the parts that are important to your audience: Time, Date, Location, Title, etc.
No Links! There is an area to add a link below that will be converted into a QR Code
Don't add too much written copy. Too much copy makes people not want to look at your design. Ask yourself, "If I were walking down the street and saw this, would I stop and read it?"

HERE'S A TEMPLATE YOU CAN USE

I read and understood the design standards above*

I did and therefore take full responsibility for the design

Must accept these terms to continue with your request.

Attach your design here

No File Chosen

File uploads may not work on some mobile devices.

Project Type

Please let us know if this project is to be mailed out (external) or is it for campus use only (internal)

Do you have a link to be turned into a QR Code?

Links should never be written out in the copy.

Call to Action for QR Code

Where does the QR Code take you?

Double Check

I have Double Checked all the information above and know it to be spelled and properly punctuated with accurate information*

I have not double checked I have double checked

What Format Are You Requesting?

Do you need a physical copy, or digital display?

Physical copy (Flyer, poster, sign, etc) Digital image

Digital Display Information

Digital Signage - Do you need this?

Are you planning to send this design via E-mail?

No Yes

NOTICE

We are required to remind you that in order for the College to remain ADA compliant, we're not allowed to send any images with embedded/flattened written text via mass communication.
If you would like to send an email mass communication that does meet ADA requirements, please fill out this form.
All mass communications are subject to review and approval from the Office of the Campus President.

Digital Ad (Size: 1920px x 1080px) formally known as "Plasma Ads"

One design per request
All ads are displayed in a 1 minute time frame various times throughout the day.
If your department is providing the design, the minimum resolution that must be provided is 1920 pixels horizontal by 1080 pixels vertical at a resolution of 72dpi.
Digital Displays must be finalized AT LEAST one week prior to the event.

HERE IS A TEMPLATE YOU CAN USE

Custom Size if needed

If you require a digital image other than 1020x1080 please include that size here.

Physical Designs Information

Flyer Design

We provide the design. Printing to be handled by the Duplication Center. A high resolution copy will be provided to you for duplicating.

Flyer size for printing

Poster

Placed at ONE location maximum in pre-designated sign holders.
For ever-green, or non-dated information only.
A Printed poster will require approval from your department head.
Please get their approval, and provide their email and extension.

Poster (24" x 36")

Approver Phone*

Approver Email*

Custom Size

Please call the Media Services Department (305) 237-8929 for special sizes

Custom - Do you need this?

Width in Inches

Height in Inches

Written Copy and Instructions

Attach documents or images

No File Chosen

File uploads may not work on some mobile devices.

Attach documents or images

No File Chosen

File uploads may not work on some mobile devices.

Poster requests must be submitted AT LEAST two weeks ahead of event. Poster approval process must allow for a display time of AT LEAST one week. If you cannot meet these deadlines, we can provide a digital display instead.

Easels available on a first come first serve basis
Space available on a first come first serve basis
Mounting and/or Laminating will be handled on a case by case basis
Limit of one posters maximum per event

Easel Locations

If you have a specific location in mind for your poster to be placed, please specify here. If no location is specified we will use our best judgement in placement. Space available on a first come first serve basis .

Poster Placement (For day of event only)

No Preference Entrance of 1102 Entrance of 1119 Entrance of Cafe

Other:

These locations can only be placed on the day of the event.

Additional Comments or Instructions

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